Knowledge base article

How to setup and manage calendar feeds?

Want to share your companies calendar with either Outlook^® or Google^®? Use our feed generator to easily create an unlimited number of feeds. You can create feeds for the whole company, a department or an individual member of staff, then allow staff members to subscribe to the feeds. Staff members can visit the Tools section to find feeds that you have made available to them. 

Staffing calendars can be shared to outside of WhosOff by setting up and managing Calendar Feeds, by following the steps below you will be able to share this information with other members in your company.

1. Login to your WhosOff account.
2. Click on the "Administration" tab.
3. Under Setup/Alerts/Feeds click on Manage Calendar Feeds.
4. You will then be presented with the feeds that have been setup for your company (probably none at this stage).
5. On the right hand side is a form to setup new feeds, complete this form supplying the following information:
   1. Type 1 - Department (This option will create a calendar feed for all the staff members' leave within the selected deparment) 
      1. Department
      2. Duration: 2, 3 or 4 Months
   2. Type 2 - Staff (This option will create a calendar feed based on the leave for the selected staff member)
      1. Staff Member
      2. Duration: 2, 3, 4, 5 or 6 Months
   3. Type 3 - Company (This option will create a calendar feed for all staff members's leave within the company)
      1. Duration: 2 or 3 Months
   4. Link visible to: Approvers / Super Users, Super Users or All Users (this is who will see the link in their Tools page)
   5. Leave Rules: Leave Type Setup or All Leave (This option determines what leave will be displayed on the feed: either following the rules you have setup in your leave types or all leave will be displayed).
   6. Feed Title: Here you can specify a title for the feed that will help users to identify the feed when they visit their tools page.

Screenshot: Administration > Calendar Feeds overview

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W02569_N1437 - How to subscribe to these feeds using Microsoft Outlook 2007.