Within the WhosOff.com system , staff can be managed by either the days or hours they work.
Only a `super user` may switch staff from days to hours .
To switch a staff member(s) to the hours system it is advisable to print a report of the staff members leave presently entered to the WhosOff.com system .
Any data held on the system will be removed when switching from days to hours and vice versa.
To switch a user from days to hours , sign in as a `super user`
Click the `Administration` tab
Under `Staff Administration` , click `Manage Staff Members`
If necessary , select the department or tag of the staff member(s) you wish to switch.
Click the `name` or click `Edit` of the staff member you wish to switch to display their details.
Under `Leave Entitlement` , click `HOURS` from the drop down list selector. This will blank the `Opening balance` boxes ready for the `New` hours details to be inserted.
Complete the remaining opening balances for this year and next year in hours.
Then under `Working Days / Hours` complete the staff members hours per day .
Click `Save Changes` .
A red panel will appear informing you that changes will be made to the staff members record and a print out of their leave details should be done prior to changing from days to hours. If you have not aleady done this , then click the link supplied .
If you wish to continue click the `tick` box in the panel and click `Save Changes` .
Any leave requests for this staff member may be calculated in hours.
Example : Jill has a yearly leave allowance of 120 hours . She works for 6 hours on a Monday , 6 hours on a Tuesday and 4 hours on a Friday . The `super user` completed her record like so ...
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