How do I switch staff to hours?

Within WhosOff, staff can record their allowance in either Days or Hours. Only a Super User may switch staff from days to hours.

As switching a staff member`s allowance type will remove any leave and overtime data it is advisable to print a report of the staff member`s leave and overtime presently entered onto WhosOff.

To switch a user from days to hours;

• Sign in as a Super User.
• Click the `Administration` tab
• Under `Staff Administration`, click `Manage Staff Members`
• If necessary, select the department or tag of the staff member(s) you wish to switch.
• Click the name or click `Edit` in line with the staff member you wish to switch to display their details.
• Under `Leave Entitlement` , click `HOURS` from the drop down list selector. This will blank the `Opening balance` boxes ready for the new Hours allowance to be inserted.
• Complete the Remaining and Opening balances for This Year and Next Year in hours.
• Then under `Working Days / Hours` complete the staff member`s working hours per day (this is the number of hours that will be deducted if they book that day off).
• Click `Save Changes`.
• An orange warning panel will appear informing you that changes will be made to the staff member`s record and a record of their leave and overtime records should be run prior to changing from days to hours. If you have not aleady done this, then click the links supplied .
• If you wish to continue click the tickbox in the panel and click `Save Changes` .

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