There are in excess of 65,000 people using WhosOff on a regular basis, learn how some businesses are implementing WhosOff worldwide to record and manage their staff absences.
Queen Anne Street Medical Centre
Feedback provided by: John Barber (Hospital Manager) 20th April 2012
Queen Anne Street Medical Centre is an acute care, private hospital with approximately 50 employees.
Before we started using WhosOff we had a full manual paper based system, we required a system that gave us improved efficiency and found WhosOff in a publication advert. We were attracted to WhosOff because of its Price, Online Availability and No Obligation Trial.
As well as already recommending WhosOff to other businesses, we find the system fast and easy to use. You of course see savings in paper, printing and photocopying costs that we had previously with the paper leave forms.
This system is now a real asset to our business and I struggle to even think about going back to what we once had and all the problems that came with it.
"Great system - Every staff member says how easy it is to use and that they really like the system"
Feedback provided by: Tom Ashworth (Technical Director) 12th April 2012
NuBlue is an award winning North West digital agency and leading UK e-commerce web hosting provider.
Before we started using WhosOff we had an offline holiday system involving a spreadsheet which was manually administered by our HR administrator. This increasingly consumed her time as she had to field holiday allowance queries, record holiday's, calculate overtime and answer management queries relating to holidays.
Using whosoff took all the manual holiday related tasks which occupied large amounts of our HR admins time and made them completely automated. Once setup it just runs itself allowing our HR Admin to concentrate on other tasks. The system has been a breath of fresh air and is provided at a competitive price compared to other solutions. The support for Whosoff is also excellent!.
"The system has been a breath of fresh air and is provided at a competitive price compared to other solutions. The support for Whosoff is also excellent!"
Feedback provided by: Gary Bury (Boss) 09th September 2011
We are a Bulk SMS Provider, we sell text messages to businesses and run text to win campaigns for some of the worlds biggest brands.
Prior to using WhosOff: We used lots and lots of paper, a holiday record sheet for each staff member, a copy for the file, a copy for HR, just endless copies of the same information. To request a holiday you had to complete the form and send it to your manager who would counter sign then pass it to HR who would take copies and distribute them.
"We just wanted something simple, we wanted to get rid of the paper chase, we believe in web applications and WhosOff fitted the bill just perfect"
England FA World Cup Bid Team
Feedback provided by: Richard Boon (Head of HR) 15th November 2010
England World Cup Bid Team for 2018 - part of the FA Group
The England World Cup Bid team used the WhosOff system to manage the out-of- office leave times for the members of the team during the bid to host the 2018 World Cup.
"We have found WhosOff.com to be excellent and a highly effective way of managing the leave for the World Cup bid team"
Feedback provided by: Ben Andrews (Head of IT) 6th September 2010
Our core business is arranging car finance and vehicle supply. We work with an number of mainstream and specialist lenders and provide our customers with vehicles sourced from anywhere in the UK and delivered to their door or chosen from a local dealership.
Prior to using WhosOff we used a paper based system managed by departmental managers and the sick leave was managed by the payroll staff. However this could not provide any easy way of getting a centralised view of holiday booked/taken for all staff. Employees also had doubt regarding remaining entitlement, making the process of booking holiday painful and time consuming.It was also difficult to report on and compare absence.
"We have been using Whosoff since 2007 - flexible,scalable and less complex than other online solutions"
Feedback provided by: Ross Kilshaw (New Homes Sales Manager) 14th January 2010
We a re a Solicitor Estate Agent with town centre offices throughout the Scottish Borders. We specialise in the selling and buying of residential and commercial property, whilst also providing a full range of legal services across our four offices.
Based in four offices on the Scottish Borders with approximately thirty staff, Cullen Kilshaw previously used wall mounted charts in each of their offices to record holidays. In 2008, the staff at each of the offices were not able to relate to leave at the other office locations, the wall charts had become too messy to read and public holidays between the offices had become disjointed.
So a new centralised system was required in order to manage the process and to ensure all staff members were getting equal leave rights, seeking WhosOff through search engines Cullen Kilshaw signed up to use the Free Edition of WhosOff, and have since migrated to the Premium Edition with the results being positive between staff members.
It has been reported that the staff at Cullen Kilshaw find the system easy to use which enables WhosOff to be seen as an asset as happy staff are generally helpful and productive.
"the staff find it easy to use...happy staff are generally helpful and productive"
Feedback provided: 22nd December 2009
Online fundraising tools for charitable giving.
As a fundraising tool supplier, Just Giving know how important online tools are for their target audience and the benefit they can supply on a global basis. Based in the UK and USA with approximately fifty employees to manage, an online business application is the perfect answer to a paper based problem that was facing this WhosOff user.
Since October 2007 Just Giving has been making use of WhosOff whereas previously they lodged individual paperwork for each event and member of staff which over time became non-scalable and failed to answer the question "Who is off?" when other staff members asked. At this point in time Just Giving were recommended WhosOff and were attracted by the price, online availability, functionality and the No obligation trial.
In terms of hours and costs saved, WhosOff only saves Just Giving on average two hours per month of time, but the company has reported that the biggest saving has come in the form on hassle factor!
We are very glad to report that Just Giving is very happy with the WhosOff and would definately recommend this service to other businesses, we thank them for their continued use and feedback.
"A great idea and very simple to use"
Cyclescheme is the UK's number one provider of tax-free bikes for the Government's Cycle to Work initiative. It's a brilliant programme where everyone wins - employees make big savings on new bikes, employers get a healthier workforce and save money too! Cyclescheme has a great track record in helping employers of all sizes to set up and run successful Cycle to Work schemes. Our innovative online system is simple to use, and we have decades of industry experience and a vast supplier network of over 1,450 independent bike shops.
As listed on the FastTrack 100 would suggest, Cyclescheme are a fast growing company within the UK and rely on their staff throughout any business day.
Previous to using WhosOff, Cyclescheme were another company that had to make use of spreadsheets to manage their staff time but it became apparent that they required a system that would be easier to manage for them. Finding WhosOff through search engines, the online availability and functionality attracted WhosOff to Cyclescheme and they have never looked back, already recommending WhosOff to other businesses.
Case Study provided by: Roger Lightfoot (Group Chief Executive), December 2009
The Hobbs Parker Group is Kent's largest Independent firm of Chartered Surveyors, Estate Agents, Auctioneers, Valuers and Business Telephone Systems & Services Suppliers.
The Hobbs Parker Group have been using WhosOff to manage approx. 120 employees based over 8 departments in Kent.
Previous to using WhosOff the company made use of paper based forms and post-it notes managed centrally by their office manager, since their office manager retired the company decided it was time to use a more cost effective and efficient system to manage their staff holidays within their business divisions.
Initially finding WhosOff through search enginess, the company were initially one of our Free Edition users who have moved across to the Premium Edition with very successful results, in turn WhosOff has proven to save around 100 man hours per annum in managing the companies leave.
As with all of our users, WhosOff have a good relationship with Roger and his team and have welcomed the feedback they have supplied that has already allowed the system to develop on from some of the suggestions that Roger has put forward.
"It has been a pleasure to be a WhosOff customer"
Clearswift (IT Software Security)
Case Study provided by: Sam Royle (HR Advisor), December 2009
Clearswift solutions safeguard information and communications, employees are then free to communicate and collaborate, creating an environment that nurtures growth.
Clearswift have been using WhosOff since December 2008 managing approx. 180 employees from their base in Reading, Berkshire, UK.
Prior to engaging in WhosOff the company used to manage their staff leave with a paper based system that was then entered manually onto a HR system. This caused some efficiency problems for Clearswift so they decided to seek out a new way of managing their leave. The new system would have to be online in order for their leave to be managed from any location in the world.
After being recommended WhosOff by another company, Clearswift were attracted to WhosOff because it was an online system that allowed staff within their six departments to request leave without the need for paper intervention. The ease of use and functionality available within WhosOff has been very popular throughout the company and the "countless hours of admin time" that have been saved with WhosOff can only be seen as a positive for any company.
As a result of the successful implementation of WhosOff within Clearswift, the company have already recommended the service to other business to allow them to feel the benefit that Clearswift have already achieved.
When questioned whether there was any additional comments Sam would like to add she stated: "Introducing WhosOff to Clearswift was one of the best things I have done!"
How this can help your company
Like all companies, Clearswift requirements of a system such as WhosOff are ever changing and they require their staff leave management system to adapt to their needs, one of the benefits that all companies within WhosOff
Moody International (Oil and Gas)
Case Study provided by: Nigel Manners (Office Manager), December 2009
Inspection / Expediting company in the Oil and Gas industry.
As an inspection company, Moody International are experts in the field of reporting, and a key part of their organisation is the staff that are available to them on a daily basis, without the knowledge of downtime/sickness etc work related tasks could have an impact on the delivery of their projects to the Oil and Gas industry.
Since March 2008 Moody International have been using WhosOff as an integral part of their leave management to allow better control of office holidays. Previous to this Moody International were making use of spreadsheets to manage this information and since the change have found the reporting within WhosOff to be their biggest gain over the old approach.
"WhosOff provides us better control and reporting which is important to our organisation"
ITV Plc (Business Service Delivery)
Case Study provided by: Anonymous, December 2009
With over 90 staff spread across ten departments in the UK, the Business Service Delivery team at ITV Plc used to make use of spreadsheets to manage their staff leave, but required a more structured approach.
Seeking out WhosOff through search engines, the availability online, functionality, and no obligation trial saw WhosOff being an ideal solution, so in November 2006 a new sign up was taken to trial out the system.
Three years on and this team know that the concise management of leave and remote capabilities that WhosOff offers has proven to be a successful integration into their leave management process.
Hardmans Law (Legal Services)
Case Study provided by: Peter Styles (Legal Secretary & Marketing Admin), December 2009
Providing quality legal services to the people of Deal since 1890.
A paper based solution was previously employed at Hardmans Law (based in Deal, Kent, UK), using hand applied calculations to tally staff entitlement.
In early 2007, Peter Styles, legal secretary and marketing administrator sought a solution that would allow the reduction in paper usage whilst making the recording of time easier.
As one of the first adopters of the new Premium Edition of WhosOff, Hardmans Law now benefit from an application that ensures leave processing is down from 2 hours per week to around 10 minutes, a saving in both time and money.
As Hardmans are a small office, every second spent on processes such as leave management are potentially removing the staff from other jobs, WhosOff has proven to save time and money for Peter and his colleagues and the advantages are summed up in a quote from Peter Styles:
"Without WhosOff we wouldn't be able to do half the jobs we can do now"
WhosOff would like to thank Peter and his team for using WhosOff and for their recommendations to others to help them manage their staff leave.
Heritage International Transport
Case Study provided by: Kevin King (Managing Director), December 2009
Movement of temperature controlled goods, to and from all European countries.
As an international transport and forwarding company, Heritage International are no strangers to wall planners and stock management forms. A wall planner used to be used along with "Holiday Forms" to manage their staff absences.
In order to make better use of valuable time, a new solution was required to allow for easier access with a more controlled approach. With over 30 staff to manage across three departments Heritage were recommended WhosOff and made use of the free trial on offer to quickly establish WhosOff as a system that is now evaluated as "second to none" by Kevin King.
""We would struggle to use our old system now"