WhosOff.com takes the privacy rights of our Company users and their staff using our site very seriously and seeks to ensure the highest standards of compliance with UK Data Protection Laws and Regulations.

This Privacy Policy is incorporated in and subject to the site Terms and Conditions. This Privacy Policy explains to you the relevant privacy terms governing the use of this site. You expressly consent to the use of your data in accordance with this Privacy Policy.

1.       Your Data

o        “Your Data” means any information about your company or staff which is identifiable, including, without limitation, company name, your staffs names, company address, company telephone numbers, company email address, staff email address, user passwords, comments, all staff holiday & sickness dates and other information from which your company and staff can be identified and which you may disclose to WhosOff.com or otherwise via, but not limited to, the site at any time.

2.       When does WhosOff.com collect your company data and your staff data?

o        If you sign up as a user, we collect data when you:

§         Sign up your company as a user;

§         update your user company details or settings; and

§         post an entry on the site.

§         Request, approve or decline holiday requests.

§         Staff details are limited to name and email address, plus other optional details added or edited by them at the “edit my details” area.

§         When your company or your staff update holiday requests, sickness or any other leave/vacation information.

o        If you otherwise use the site (whether or not you are a user), we collect your data from you when you:

§         make a complaint or enquiry or provide other feedback to us;

§         disclose your data to us or otherwise through the site at any other point.

o        And also when we

§         monitor your communications sent via and use of the site

3.       How do we use Your Data:

o        We use Your Data to:

§         monitor, develop and improve the site, services and your experience;

§         process your registration as a user;

§         process the addition of new members of staff to your user group

§         process all requests, approvals, declines, holiday, sickness out of office and meeting data information.

§         process and deal with any complaints or enquiries made by you;

§         we use your data to update, develop our services.

§         investigate any suspected breach of the Terms and Conditions of Use or user Terms and Conditions (as relevant) made by or otherwise relating to you or your company or staff and to monitor compliance including by way of checking messages to the site.

§         where requested by you, to send you and keep you updated with information by email about existing and new services and special offers from WhosOff.com and any other companies within the group;

§         where requested by you, to send you information by e-mail about related products or services of selected third parties that may be of interest to you; and

o        To opt-out of receiving any information pursuant to the above paragraph you can:

1.       amend your preferences accordingly in your company details or Settings;

2.       use the facility contained in any such communication.

4.       Will we pass on your data to third parties?

o        We may pass your data to other parties as follows:

o        Where other staff within your company wish contact you, they will be able to identify you by your name and any other information you may yourself disclose via the Edit My Details page. To our employees and agents to administer your usage and the services provided to you by WhosOff.com now or in the future.

o        Some general statistical information about the site user base, patterns, traffic volumes and related matters may be passed on to reputable third parties but these details will not include information personally identifying your staff or your company.

o        We may disclose your data or staff data to the police, regulatory bodies or legal advisers in connection with any alleged criminal offence or suspected breach of the Terms and Conditions of use and (where appropriate) User Terms and Conditions by you or your company otherwise where required by law.

o        We do not pass or sell your data to third persons for any other purpose than those set out above. Any marketing under this paragraph is conducted by WhosOff.com on behalf of third parties and they do not have any access to your data unless you yourself or your Company choose to contact them.

o        As stated in the Terms and Conditions, We have no responsibility or control over the contents of communications made between your staff and/or your Company to your staff.

5.       Data Security

o        We endeavour to take all reasonable steps to protect your data. All the data collected by WhosOff.com is stored on a secure server. The information in transit between your computer and our server will be encrypted using 128bit SSL encryption (Secure Socket Layer).

6.       Cookies

o        Cookies are small pieces of information stored by your browser on your computer's hard drive.

o        WhosOff.com use cookies to allow us to understand who has seen which pages and advertisements, to determine how frequently particular pages are visited, to determine the most popular areas of the Site and generally in order to monitor usage of the Site.

o        Most web browsers automatically accept cookies, though you do not have to.

o        We do not control the use of cookies by third parties. If you wish to disable cookies then you can do so by readjusting your browser settings although please note that by disabling cookies you may not be able to register with or use all features of the Site.

7.       Access to and updating your data

o        Where you are a “Staff” or “Approver” user, you may access and update your data contained in your user area accessed by the “Edit My Details” link. You must make sure that you update your data as soon as possible with any and all relevant changes.

8.       Other links

o        Please be aware that you may access other websites through our site

o        WhosOff.com  is not responsible for the data protection policies, content or security of these linked web sites. We do not have any control over the use to which third parties may put your data where you choose to purchase products or services or otherwise to contact them via this Site.

9.       Transfer Outside the EEA

o        This site is accessible via the internet and therefore may potentially be accessed by anyone around the world.

o        This means that, where you post your data on the site, this could be accessed from anywhere around the world and therefore a transfer of your data outside of the European Economic Area may be deemed to have occurred. You consent to such transfer of your data for and by way of this purpose.

10.    Contact Us

o        If you have any comments or queries in connection with our privacy policy, please contact us by email at support@whosoff.com