How do I set minimum department staffing levels?

Super users may now set minimum department staffing levels for your custom leave types. Within the Manage Departments area, you can select the minimum number of staff required in a department; this in conjunction with the set leave types will help to manage minimum staffing levels.  WhosOff will only restrict staff from requesting leave for your selected leave type and if the department level has been set and reached.

How to set up staffing levels per department.
First select which ‘Leave types’ you wish to include in the department levels. For example you may wish Holiday, Overseas and Out of Office to be included but not Sick or Meetings.

To set which leave types are included, sign in to WhosOff and click Administration

  • Administration page > select Manage Leave Types
  • Manage Leave type page > click Edit on the leave type you wish to include
  • Company Leave Types  page > click the ‘Restriction / Limits / Levels’ tab and in the Include for Department Staffing Levels area, Tick the check box in the ‘Does this leave effect department levels’ section.


Click Administration...

  • Administration page > click Manage Departments
  • Company Departments page > click Edit on the department you wish to restrict the minimum number of staff required to be at work on any given day*. In the Min.Dept.Staff Level column enter the minimum number of staff required to attend in this department (entering 0-zero will allow any number staff to request leave for this department). After completing this, click Update.

Complete this for any other department you require department levels to be applied.

*Please note that Department Staff Levels also take into consideration Non-Working Days 

Example :-
The Pharmaceutical department has 7 staff and requires  5 staff to attend at all times. Staff may not take any Holidays or Training Days if this level is exceeded. The super user has set via Manage  Leave Types on each of the leave types (Holidays and Training Days) to be included in the department levels but has not included any other leave type as they do not effect staffing levels as they are on site leave types. The super user also via the Manage Department area, set the Pharmaceutical department Minimum Dept Staff to 5. Thus, only allowing up to 2 staff to request Holiday and Training days at the same time.
As with ALL restrictions, adding leave via the administration or ‘approver+’ areas, any department levels will not be applied.



Still not answered your question? Why not contact support

Other articles you may be interested in

How to subscribe to a calendar feed with Microsoft Outlook 2010

How do I set a calendar feed using Outlook 2010


How to subscribe to a calendar feed with Microsoft Outlook 2007

Microsoft Outlook 2007 supports internet calendars, using WhosOff Super Users can setup feeds that can be subscribed to through Outlook.


23% reduction in sick leave

WhosOff has to date recorded more than 23.4 million sick records, helping companies monitor their sick leave with a view to reducing unnecessary sick days.

View more features

14.3+ million holidays

With summer getaways most popular at this time of year, WhosOff has been integral to managing staff leave requests for businesses around the globe.

Take a tour

1.12 million business decisions

With the flexibility of WhosOff, companies are tracking important meetings and out-of-office times through the application.

View more features

17.Apr.2018 Are you GDPR compliant?

Get your long FREE trial today!
No credit cards, no setup fees and no hidden costs! Sign up today
Close menu Home Features Mobile features full list case studies Who uses WhosOff? Tour Pricing & sign up Careers Support Knowledgebase Service updates Contact us Our blog Follow us on Twitter Sign in