Home Features Tour Pricing
Blog Support Contact us
Call us today on +44 (0)1227 812932 Get your FREE Trial


View knowledge hub

Super Users may now set minimum department staffing levels for your custom leave types. Within the Manage Departments area, you can select the minimum number of staff required in a department; this in conjunction with the set leave types will help to manage minimum staffing levels.  WhosOff will only restrict staff from requesting leave for your selected leave type and if the department level has been set and reached.

How to set up staffing levels per department.
First select which ‘Leave types’ you wish to include in the department levels. For example you may wish Holiday, Overseas and Out of Office to be included but not Sick or Meetings.

To set which leave types are included, sign in to WhosOff and click Administration

  • Administration page > select Manage Leave Types
  • Manage Leave type page > click Edit on the leave type you wish to include
  • Company Leave Types  page > click the ‘Restriction / Limits / Levels’ tab and in the Include for Department Staffing Levels area, Tick the check box in the ‘Does this leave effect department levels’ section.


Click Administration...

  • Administration page > click Manage Departments
  • Company Departments page > click Edit on the department you wish to restrict the minimum number of staff required to be at work on any given day*. In the Min.Dept.Staff Level column enter the minimum number of staff required to attend in this department (entering 0-zero will allow any number staff to request leave for this department). After completing this, click Update.

Complete this for any other department you require department levels to be applied.

*Please note that Department Staff Levels also take into consideration Non-Working Days 

Example :-
The Pharmaceutical department has 7 staff and requires  5 staff to attend at all times. Staff may not take any Holidays or Training Days if this level is exceeded. The super user has set via Manage  Leave Types on each of the leave types (Holidays and Training Days) to be included in the department levels but has not included any other leave type as they do not effect staffing levels as they are on site leave types. The super user also via the Manage Department area, set the Pharmaceutical department Minimum Dept Staff to 5. Thus, only allowing up to 2 staff to request Holiday and Training days at the same time. 
As with ALL restrictions, adding leave via the administration or ‘approver+’ areas, any department levels will not be applied.


Web / Online


Rules & Restrictions


department level, staff level, minimum staff

Similar articles

What restrictions can I set up on my account?

In WhosOff you can set up multiple restrictions to prevent too many staff being off at the same time, or even control the time frames needed for booking leave.

How do I prevent or allow staff to see other departments?

Super users can use the Cross Department View setting to choose whether staff can see the whole company, or just their own department.

Setting Up Leave Rules

Rules can be used to limit the amount of leave staff can book within any given holiday year, for a chosen type of leave.

What are Restrictions?

Restrictions are used to prevent one member of staff being on leave at the same time as another member of staff.

Blocking out the busiest periods within the business

How to prevent staff booking leave for a certain period


Get your long FREE trial today!

No obligation and no payment setup required.
Sign up today and get until Sunday, 26th May 2024 to try the full service, for Free!

Start Your Free Trial