"It’s easy to pull the specific data I need for HR purposes and produce reports in WhosOff. We’re able to track patterns and better support people’s well-being."
"It’s the ideal solution for modernising staff leave management.""
"We signed up to WhosOff over 10 years ago and have never looked back. I recommend it to absolutely everyone."
No credit card required – try WhosOff FREE for up to eight weeks!
WhosOff's leave management system goes beyond basic holiday tracking to provide compliance-ready absence management for businesses of all sizes. Our platform automatically handles policy enforcement, maintains audit trails for regulatory compliance, and integrates seamlessly with your existing HR and payroll systems.
Coordinating employee holiday should be straightforward, but it's often very time consuming. Manual approval processes are slow and long-winded. It's hard to keep holiday spreadsheets up to date. And leave requests get lost in busy inboxes.
Say farewell to paper forms and long email chains; start managing your leave requests online through WhosOff.
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Staff holiday booking system
WhosOff’s leave management system takes the hard work out of company holiday planning – starting with how your team requests annual leave. Use our cloud-base platform to:
Manage and document all leave requests in one place, which your workforce can view and update at any time through the web.
Create a central holiday calendar so every team member can check who’s off before they make a holiday request – including via the WhosOff mobile app
Enable senior personnel to review/approve leave requests from multiple team members in one place
Give each employee their own login so they can ask for time off online, check the status of their active requests, and manage upcoming leave bookings
Customise which staff members need to approve leave – for example, HR may sign off any booking, but managers only need to green-light requests from their direct reports
Create and enforce rules for approving leave to stop close colleagues from booking the same time off
Allow certain types of leave to be approved without sign-off – for example, staff may want to block time out for a doctor or dentist appointment
Automatically add approved leave to the central holiday calendar, for an accurate record of who’s off at any point in time
See first-hand how WhosOff’s digital holiday calendar can improve the way you handle staff leave requests.
Get your long FREE trial today!Many companies operate a holiday calendar, but it’s not just annual leave that a leave management system can manage.
To make effective business decisions, you need to know exactly who’s available to work – and there are many reasons that people take time off. WhosOff leave management software enables you to document all these in one place, including:
Many companies offer their workforce the chance to earn time off in lieu (TOIL) by taking on extra shifts or working extra hours when things get busy. Adding this type of leave to the calendar is just as important as tracking paid holiday.
Staff sickness
An employee falling ill can majorly impact your company structure and productivity. Recording this centrally via leave management software like WhosOff lets other team members know when someone’s off sick, and you can also mark them absent for several days if they’ve been medically signed off for a period of time.
Meetings and training sessions
Even if your staff are working, they might not always be available to do their 'normal' job. Customer meetings, internal updates and training courses can take up their time, and recording this centrally in your leave management system allows teams to plan around their availability.
Maternity, paternity or shared parental leave
Software platforms like WhosOff are very valuable for factoring-in extended absences like maternity leave and paternity leave, and they can also help you manage that staff member’s return to work effectively.
Compassionate leave
The last thing a grieving colleague wants is to be contacted about work when they’re going through a difficult personal time. Marking compassionate leave in your online company calendar gives the space they need to start healing, and can also make team members aware that they will need to be sensitive and empathetic when that person is back at work.
Personal appointments
(such as the doctor, dentist or counselling) – your team aren’t always absent for a full day, but they might have an important medical or wellbeing appointment that takes them out of action for a few hours. Logging this through WhosOff helps to prevent meeting clashes.
For more information, read our blog: 5 types of time off your business might not track – but needs to.
Managing annual leave online is a sustainable way to coordinate staff movements. It’s completely paper-free, and the slick approval process mean staff holiday requests are approved quicky, with no chasing needed.
Automated Compliance & Audit Readiness:
Unlike basic PTO trackers, WhosOff automatically enforces your leave policies and maintains complete audit trails for compliance reporting.
Integrated HR Ecosystem:
While standalone tools focus only on leave, WhosOff includes staff records, document management, and overtime tracking in one platform.
Scalable for Any Organization:
From small teams to enterprises across countries worldwide, WhosOff scales with configurable approval workflows and custom leave types.
Mobile-First Design:
Full leave management capabilities via iOS and Android apps, unlike many competitors that offer limited mobile functionality.
Book a free WhosOff trial to explore our leave request features
See first-hand how WhosOff’s digital holiday calendar can improve the way you handle staff leave requests.
Staff holiday booking made simple
How does WhosOff ensure compliance with leave regulations?
WhosOff maintains detailed audit logs of all leave requests, approvals, and policy changes. Our configurable rule engine helps enforce company policies and regulatory requirements automatically.
Can WhosOff integrate with our existing HR and payroll systems?
Yes, WhosOff integrates with major payroll providers and HRIS platforms to ensure seamless data flow and eliminate duplicate data entry.
What's the difference between WhosOff and free leave tracking tools?
Unlike basic trackers, WhosOff provides comprehensive leave management with approval workflows, compliance features, staff records, overtime tracking, and dedicated support.
How quickly can we implement WhosOff?
Most organizations are up and running within days using our bulk import tools and new staff wizard, with free onboarding support included.
Does WhosOff work for remote and hybrid teams?
Absolutely. Our cloud-based platform and mobile apps ensure full functionality whether your team is office-based, remote, or hybrid across multiple locations.