Frequently asked questions - FAQs
Q. What is leave management?
A. Leave management is the process for coordinating time off within your company. This could be paid annual leave or another form of time off – from time off in lieu and staff sickness to maternity leave and compassionate leave.
Many companies use a leave management system like WhosOff to centrally record what time off staff members have taken, tracking how many days of paid leave people have used from their annual entitlement.
For help with formalising your company’s leave management process, download our free annual leave policy template.
Q. Why is leave management important?
A. If you’re company isn’t managing annual leave properly, it can cause all sorts of problems. For example, the process of staff members of requesting time off, getting approval and recording it takes up far too much time – getting in the way of higher value tasks.
Failing to record leave accurately can also result in errors occurring. For instance, staff may take more time off than their total holiday occasion, or two key team members may book the same week off, leaving you short staffed. That’s why so many companies choose to log all staff absences through leave management software like WhosOff.
Q. Can we customise leave types?
A. If you’re using WhosOff, yes! Our team of technical experts will help you set up your leave management system in the best-fit way for your business – including adding in any custom leave types that your employees may choose to take.
Q. Can we restrict leave on certain days?
A. Yes. some companies prefer to block out peak trading periods or manage certain days of the year differently – for example, public holidays or the time between Christmas and New Year.
You can also put restrictions in place between team members, to stop two key people booking the same time off. Visit our policies and restrictions page to find out more.
Q. Can we produce reports on the type of leave?
A. Yes you can – in fact, WhosOff encourages our users to make the most of the data being tracked through our leave management system.
By managing all your staff movements in one place, you can identify key trends and use factual insights to shape your company holiday policies. And you can share data with senior company leaders, so they can see the impact of everything from paid time off to the amount of overtime completed by each department or individual employee.
