More than HR software.
It's connected people management.
Unlike standalone HR tools, WhosOff Staff Hub is natively wired into your leave, overtime, and TOIL data - giving you a single source of truth for your entire workforce without enterprise complexity or cost.
Integrated with Leave Management
Staff records sync automatically with holiday bookings, overtime and TOIL, and absence tracking - no double entry, no reconciliation headaches.
Scales With Your Business
Start with the essentials - directory, emergency contacts, basic records - and unlock document management, compliance tracking, and salary history as your team grows.
Granular Permissions
Control exactly who sees what. Nominate separate owners for emergency contacts, salary data, and document management. Role-based access protects sensitive data at every level.
Mobile Self-Service
Staff update emergency contacts, acknowledge policies, and view their own records from the free iOS and Android apps - reducing admin requests to your HR team.
Automated Alerts
Dashboard widgets and daily digest emails surface upcoming training renewals, expiring certifications, document acceptance deadlines, and benefit lapses - automatically.
Compliance Ready
GDPR-compliant data handling, Cyber Essentials certified infrastructure, and audit-ready record history help you meet regulatory requirements with confidence.
Get your FREE triday today and have until Sunday, 26th July 2026 to try the full system, for Free!
A complete record of every role and every pay change
Track the full employment lifecycle for every staff member, from first hire through every promotion, team change, and salary review. No more digging through old emails or paper files.
- Full compensation history - pay rate, pay type, schedule & contractual hours
- Employment history with job title, team, division, and reporting line
- Effective-from dates on every change for a complete audit trail
- Job type tracking — permanent, fixed-term, contractor, part-time
- Export salary records for payroll reporting and reconciliation
"Ever since signing up to WhosOff, our annual leave policy has become seamless and efficient"
Anon [Office Manager]
Track every benefit, qualification, and performance review
WhosOff gives you a flexible, customisable records system. We provide popular starter categories, but you're in full control to create whatever your business needs.
Benefits Tracking
Record every benefit offered to each staff member - private healthcare, dental, pensions, cycle-to-work, childcare vouchers, or anything else. Know what's enrolled and when it lapses.
Qualifications & Certifications
Track first aid qualifications, professional licences, mandatory training, and more. Set expiry dates and receive automated reminders before certifications lapse - critical for regulated industries.
Reviews & Appraisals
Plan and record probation reviews, quarterly check-ins, and annual appraisals. Keep structured notes and outcomes alongside each staff member's record.
HR & Disciplinary
Manage the full spectrum - verbal warnings, written warnings, and formal proceedings - with dates and outcomes recorded securely and accessibly by authorised HR staff only.
Custom Categories
Create any record category that fits your business - safety inductions, language skills, vehicle licences, equipment training, or sector-specific requirements. You define the structure.
Dashboard & Alerts
A personalised dashboard widget surfaces everything requiring attention - expiring records, incomplete reviews, lapsed benefits - plus a daily digest email so nothing is missed.
Log in now to explore Staff Hub features and activate the Staff Hub module.
Go to Dashboard →Contracts, policies, and handbooks - tracked, not just stored
Upload any company document once and it's available to the right people immediately. But more than storage, WhosOff tracks who's read it, who's accepted it, and who hasn't - so compliance is never a guessing game.
- Company handbooks, health & safety, fire plans, ISO procedures
- Staff contracts stored against each employee
- Benefits documents associated with specific teams or individuals
- Read receipts and acceptance receipts with deadline tracking
- Automatic staff notifications when new documents are published
- Supports PDF, Word, Excel, images and more
"For 10 years, Positive Action in Housing has been using WhosOff to effectively manage its staff leave, including holidays, sick leave and flexi-time"
Caitlin L. Human Resources Officer
Stop chasing staff for signatures
WhosOff automates the compliance paper trail. Publish a policy, set a deadline, and let the system do the chasing - with full visibility on who's compliant and who isn't.
Read Receipts
Require staff to confirm they've read a document. Track completion in real time from the compliance dashboard.
Acceptance Receipts
Go further - require staff to formally accept terms. Ideal for contracts, GDPR notices, and remote-work agreements.
Deadline Alerts
Set a date by which all staff must have acknowledged a document. Automated reminders are sent as the deadline approaches.
Staff Notifications
Staff are notified immediately when a new document is published and told what action, if any, is required of them.
Compliance Dashboard
A single view across all documents shows outstanding acknowledgements, upcoming deadlines, and fully compliant items.
Training Expiry Tracking
Combine with Staff Records to track certification expiry dates alongside policy acknowledgements for full workforce compliance.
Everyone's details, always where you need them
The Staff Directory gives your whole team instant access to colleagues' contact information, while Emergency Contacts ensure the right people always have what they need in a critical moment.
- Searchable staff directory with email, phone, and team details
- Per-user permission controls - enable or restrict by staff member
- Employees can manage their own emergency contacts via web or mobile app
- Add multiple emergency contacts per employee with relationship details
- Separate permission layers for directory vs emergency contact access
- Personal information - address, personal contact, diversity & inclusion data
"It’s easy to pull the specific data I need for HR purposes and produce reports in WhosOff. We’re able to track patterns and better support people’s well-being"
Anon [Office Manager]
Trusted by teams across every industry
"We signed up to WhosOff over 10 years ago and have never looked back. I recommend it to absolutely everyone. I think I’m your biggest fan!"
Elton H [Operations Manager]
"Excellent system which I have used it at two companies now. As soon as I started at my current company, this was one of the first systems I insisted on implementing"
Roy L. [Head of IT]
"I cant imagine life without WhosOff, a big thank you to Callum and the team. I've gone from spreadsheets and whatsapp to a nice clean dashboard thats left me confident."
Anon [Livco Homes]
"If you’re thinking of moving to an online holiday planner, I’d advise you to do it sooner rather than later!"
Jordan L [Director]
"It’s the ideal solution for modernising staff leave management."
Sean P [Content Manager]
See how businesses like yours use WhosOff → Read case studies
Staff Hub is just the beginning
Staff Hub connects seamlessly with every other part of WhosOff, giving you a complete picture of your workforce without multiple tools.
Leave Requests
Manage staff holiday bookings with custom leave types, approval workflows, and team availability views. Fully connected to Staff Hub records.
Explore Leave Management >Leave Policies & Restrictions
Set rules for minimum notice periods, blackout dates, and staff-to-staff restrictions - keeping your business covered at all times.
Explore Policies >Overtime & TOIL
Track overtime hours and TOIL balances alongside staff records for a complete picture of each employee's time and compensation.
Explore Overtime >Mobile Apps
Free iOS and Android apps let staff manage their own data, acknowledge documents, and update emergency contacts from anywhere.
Explore Mobile >Integrations
Connect WhosOff with your payroll system, SSO provider, and other tools via our dedicated API and webhooks.
Explore Integrations >Onboarding
Get your team set up quickly with WhosOff's guided onboarding — bulk import staff, configure permissions, and go live fast.
Explore Onboarding >Ready to bring your people data together?
Try WhosOff free for up to 8 weeks. No credit card required, no commitment.
Book a 20-min DemoStart your free trial with WhosOff today
Sign up for a free WhosOff trial - no credit card required.
Your FREE Trial includes:- Access to all WhosOff's key features
- Free phone and email support from our team of experts
- Assistance setting up your account
- Policy configuration support - leave types, rules, approval chains
- Configure leave workflows to match your business
- No minimum contracts, no long-term commitments
Want to talk it through first? Call us on +44 (0)1227 812932, or email our support team. Available Monday to Friday 9am - 5.30pm.
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