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Manage your restaurant team’s time off with WhosOff

Track leave online to keep customer service running smoothly.

A successful restaurant needs more than just good food. Great customer service is essential too – and that means having your best people available for every shift. But what happens when team members want to take time off?


Redstone Search Group
Just Giving
Learning Foundation
FA Case Study
WhosOff, available online and mobile

Employee Leave Management Software for Restaurants

WhosOff’s restaurant holiday planning tool gives your business complete visibility over team leave. You can see how many days employees are entitled to and who’s already booked time off before approving any holiday application, so you’re never left short-staffed.

And with the WhosOff mobile app, your restaurant team can check their own holiday planner before requesting time off, to avoid costly calendar clashes.

The perfect planning tool for restaurant owners

Restaurant staffing can be complex to manage at the best of times. WhosOff makes sure that holiday management doesn’t add more complication.

WhosOff’s online leave management system is ideal for restaurant owners because it gives you both an at-a-glance overview of all holiday bookings and detailed information on each employee’s entitlement. Whether you’re running one restaurant or 100. And you can set your own rules and processes around how and when staff request time off.

It’s also highly flexible, which means you can change your rules during busy trading periods. For example, restricting the number of people that can take time off on Bank Holidays and over Christmas and New Year.

You can also add-in temporary staff to WhosOff, so you’re managing the movements of contract and permanent team members in the same place.

WhosOff is very simple to use, so staff can get up-and-running in minutes. And because it’s web-based, they can access WhosOff from anywhere via online login or mobile app.

Easy leave request management

Leave Types

Centralise leave requests

Give every person in your business the same process for requesting time off, to make leave management simpler.

Free Restricted Days

Prevent calendar clashes

Set rules on how many people can book the same time off to avoid under-staffing across your restaurant network.


Limit leave in peak periods

Restrict holiday requests during busy trading periods like Christmas and Bank Holidays, so you’re not short-staffed.


Manage temp holiday

Add temporary and contract staff to the holiday calendar to manage their leave alongside permanent team members.

Bulk Leave

Calculate carryover

Set staff leave entitlements year-by-year and create policies for how much time can be carried over to the next holiday year.


Rapid onboarding process

Get every staff member using WhosOff from day one in your business with our simple onboarding system and intuitive user interface.

Manage leave on the move with the WhosOff mobile app

Restaurant teams are constantly on their feet. The WhosOff mobile app makes it easy for on-the-go employees to check their holiday allowance, submit annual leave requests and see if their applications have been approved, wherever they are.

Restaurant managers can also use the WhosOff app to review and approve employee holiday requests.

WhosOff available on the iPhone App Store WhosOff available on Android Marketplace

WhosOff is available on iPhone, Blackberry and Android smartphones

Frequently asked questions - FAQs

Q. Why is leave management important?

A. If your company isn’t managing annual leave properly, it can cause all sorts of problems. For example, the process of staff members of requesting time off, getting approval and recording it takes up far too much time – getting in the way of higher value tasks.

Failing to record leave accurately can also result in errors occurring. For instance, staff may take more time off than their total holiday occasion, or two key team members may book the same week off, leaving you short staffed. That’s why so many restaurant owners choose to log all staff absences through leave management software like WhosOff.

Q. Can we produce reports on the type of leave?

A. Yes, you can. In fact, WhosOff encourages our users to make the most of the data being tracked through our leave management system.

By managing all your staff movements in one place, you can identify key trends and use factual insights to shape your company holiday policies. And you can share data with senior leaders, so they can see the impact of everything from paid time off to the amount of overtime completed by each restaurant or individual employee.

Q. Can we restrict leave on certain days?

A. Yes. some restaurant owners prefer to block out peak trading periods or manage certain days of the year differently – such as Christmas and Bank Holidays.

You can also put restrictions in place between team members, to stop two people booking the same time off. Visit our policies and restrictions page to find out more.

Q. Can we customise leave types?

A. If you’re using WhosOff, yes! Our team of technical experts will help you set up your leave management system in the best-fit way for your business – including adding in any custom leave types that your employees may choose to take.


Team 24
The Jordan Group
Cullen Kilshaw Solicitors and Estate Agents
Harmands Law

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Discover how WhosOff’s absence management software works completely free of charge. Get in touch to start your no-obligation trial.

Each account has access to:
  • Access to all WhosOff's key features
  • Free telephone and email support from our team of experts
  • No long-term contracts or commitments

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Complete the form below to start your FREE account, your trial will last until Monday, 26th August 2024

Background image: "Selective Focus Photography Of Food On Table", by Lisa Fotios [Pexels.com]

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