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Manage your retail staff leave with WhosOff

Track holiday bookings online to keep your business running smoothly

In the busy retail industry, managing employee holiday is never straightforward. You need to know exactly who’s booked time off to fill staffing gaps and deliver high quality customer service all year round.

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Redstone Search Group
Just Giving
Learning Foundation
FA Case Study

Employee Leave Management System for Retail Teams

WhosOff’s online leave management system makes it simpler for retailers to coordinate staff time off. it’s quick and easy to create approval systems that set your business up for success.

Every type of retail employee is compatible with our cloud-based software – from store associates to warehouse and operational staff. So all your holiday planning can take place on one platform, for a consistent approach to leave management.

The perfect planning tool for retailers

WhosOff is ideal for retailers because it’s an agile leave management system.

Our online software gives you the structure to standardise the way staff request, approve and manage time off, alongside the flexibility to change rules throughout the year.

You can restrict time off requests during peak sales periods, for example. Aligning holiday management with your trading calendar, so you’ll never be short-staffed when things get busy.

You can also set rules around who can take the same time off, to make sure holiday bookings are evenly spread across your business and don’t compromise a particular department or store.

WhosOff is very simple to use, which means staff be up-and-running in minutes. And because it’s web-based, your retail teams can access WhosOff from any location via online login or the WhosOff mobile app.

Easy leave request management

Leave Types

Centralise leave requests

Give every person in your business the same process for requesting time off, to make leave management simpler for all staff members.

Free Restricted Days

Stop calendar clashes

Set limits around who can book the same time off to avoid a particular store or department being under-staffed.


Create rules for peak periods

Restrict leave requests during busy sales periods like Black Friday, Christmas and Boxing Day, so you’re not short staffed during peak trading season.


Track employee overtime

Document who’s working extra hours and give staff the option to accrue time off in lieu (TOIL) during busy periods, which can be redeemed at quieter times.

Bulk Leave

Manage carryover

Calculate staff leave entitlement year-by-year and set policies around how much leave can be carried over to give people more flexibility.


Rapid onboarding process

Get every staff member using WhosOff from day one in your business with our simple onboarding system and intuitive user interface.

Trusted holiday booking software

Retail teams are never still. The WhosOff mobile app makes it easy for employees to check their leave entitlement, submit requests and see if their holiday application has been approved, wherever they are.

Meanwhile managers and team leaders can use the WhosOff app to review and approve employee holiday requests.

The WhosOff mobile app is available for Android and iOS.

WhosOff available on the iPhone App Store WhosOff available on Android Marketplace

WhosOff is available on iPhone, Blackberry and Android smartphones

Frequently asked questions - FAQs

Q. Why is leave management important?

A. If your company isn’t managing annual leave properly, it can cause all sorts of problems. For example, the process of staff members of requesting time off, getting approval and recording it takes up far too much time – getting in the way of higher value tasks.

Failing to record leave accurately can also result in errors occurring. For instance, staff may take more time off than their total holiday occasion, or two key team members may book the same week off, leaving you short staffed. That’s why so many retailers choose to log all staff absences through leave management software like WhosOff.

Q. Can we produce reports on the type of leave?

A. Yes, you can – in fact, WhosOff encourages our users to make the most of the data being tracked through our leave management system.

By managing all your staff movements in one place, you can identify key trends and use factual insights to shape your company holiday policies. And you can share data with senior leaders, so they can see the impact of everything from paid time off to the amount of overtime completed by each department or individual employee.

Q. Can we restrict leave on certain days?

A. Yes. some retailers prefer to block out peak trading periods or manage certain days of the year differently – Christmas, Boxing Day and New Year, for example.

You can also put restrictions in place between team members, to stop two key people booking the same time off. Visit our policies and restrictions page to find out more.

Q. Can we customise leave types?

A. If your company isn’t managing annual leave properly, it can cause all sorts of problems. For example, the process of staff members of requesting time off, getting approval and recording it takes up far too much time – getting in the way of higher value tasks.


Team 24
The Jordan Group
Cullen Kilshaw Solicitors and Estate Agents
Harmands Law

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Discover how WhosOff’s absence management software works completely free of charge. Get in touch to start your no-obligation trial.

Each account has access to:
  • Access to all WhosOff's key features
  • Free telephone and email support from our team of experts
  • No long-term contracts or commitments

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Complete the form below to start your FREE account, your trial will last until Monday, 26th August 2024

Background image: "Coffee Shop", by Afta Putta Gunawan [Pexels.com]

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