Frequently asked questions - FAQs
Q. Why is leave management important?
A. If your institution isn’t managing annual leave properly, it can cause all sorts of problems. For example, the process of staff members of requesting time off, getting approval and recording it takes up far too much time – getting in the way of higher value tasks.
Failing to record leave accurately can also result in errors occurring. For instance, staff may take more time off than their total holiday occasion, or two key team members may book the same week off, leaving you short staffed. That’s why so many education companies and academic institutions choose to log all staff absences through leave management software like WhosOff.
Q. Can we produce reports on the type of leave?
A. Yes, you can. In fact, WhosOff encourages our users to make the most of the data being tracked through our leave management system.
By managing all your staff movements in one place, you can identify key trends and use factual insights to shape your holiday policies. And you can share data with department heads and your senior leadership team, so they can see how successfully each department is functioning.
Q. Can we restrict leave on certain days?
A. Yes. Some educational institutions like to make sure all staff members will be around for inset days and training days, or to attend important school events. Employees may even be restricted from taking time off during the academic term.
You can also put restrictions in place between team members, to stop two people booking the same time off. This way, core services outside of teaching – such as facilities management, groundskeeping, cleaning, catering and security – are never interrupted by staff holiday. Visit our policies and restrictions page to find out more.
Q. Can we customise leave types?
A. If you’re using WhosOff, yes! Our team of technical experts will help you set up your leave management system in the best-fit way for your organisation – including adding in any custom leave types that your employees may choose to take. You can also organise multiple leave types through one holiday calendar, such as staff on full-time, part-time and term time hours.