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Within WhosOff any Approvers and Super Users can quickly gain access to Reports that will display their staff leave entitlements, to run this sort of Report you can follow these steps.

Running the Yearly Breakdown - Summary Report

  • Login to your WhosOff account.
  • Click on the "Reports" tab.
  • On the right hand side, under "Yearly Breakdown" you will be able to select parameters to build a report, as per the example below;
  1. Year - This Year (or select the required Year you wish to view Balances for).
  2. View Type - Summary
  3. View - On Screen*
  4. Report For - Company** 

*This Report can also be exported to .CSV via  a spreadsheet if preferred (as can many other reports in WhosOff). 

**Depending on your Cross Department View settings your Approvers may only be able to run Reports for their own Department and / or the Staff they directly Approve for, Super Users will always be able to run reports for the whole Company

A view of the report can be seen below.

reports_balances.jpgScreenshot: Showing Yearly Breakdown Summary report which details staff opening and remaining balances for the selected year.

 This Report will detail each Staff members Opening and Remaining Balances (incl. Carryover and Lieu Days/Hours if applicable), but you can also see a summarised number of Days / Hours that each Staff member has requested for the different leave types on the system.

The columns on the right hand side of the report indicate two fields for each leave type that your company has setup, at the bottom of the report you wll find a key of the Leave Types, so that you can easily see which Colour relates to which type.

The values that appear in these fields will depend on the following:

Leave Types where Allowance Deducted

  1. Value in shaded box: Calendar Days (The total number of Days requested off, including Non-Working Days)
  2. Value in white box: Allowance Days/Hours (The total number of Days / Hours deducted)

Leave Type where Allowance not Deducted

  1. Value in shaded box: Calendar Days (The total number of Days requested off, including Non-Working Days)
  2. Value in white box: Working Days/Hours (The total number of Working Days/Hours requested)
The Report also details how many Pending Request Days have been Requested and (if applicable) how many Days / Hours will be Deducted on Approval.
If you would like to print this Report you can do so by clicking the Print This Report  option in the top right of the screen.



Web / Online


Reporting / Reports


balance, report, staff balance

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Approvers and super users can use the reports area to obtain records of staff members' leave and allowances.

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Depending on the company settings, certain leave types may not be visible to Staff- or Approver-level users.

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While users only have one approver, super users can choose up to 2 individuals to receive notifications about a user's leave requests.

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Running / Printing a balance report

Within WhosOff any approvers and super users can quickly gain access to and print reports that show staff balances.

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