How do I run a Bradford Factor report?

 Some companies use the Bradfor Factor to monitor how much time employees take for certain types of leave, such as sick leave. This is calculated as the number of instances x the number of instances x the number of working days, within the selected time period.

** Note that any displayed Bradford Factor figures are for guidance only. Any disciplinary action using these figures should be manually checked. **

ALLOW BRADFORD FACTOR IN COMPANY SETUP

You will first need to ensure that the Bradford Factor option is enabled in your company setup;

• Login to your WhosOff account
• Click Administration on the Left Hand menu
• Click Company settings
• Under Functionality at the bottom right, ensure the Show Bradford factor dropdown is set to Yes and click Save changes.

RUNNING THE REPORT

To run a report showing the Bradford Factor score, you can use the Leave by allowance period report;

• Click Reports on the Left Hand menu
• Click on Reports dashboard
• Under the Breakdown section, click Leave by allowance period
• Use the filters at the top to select the relevant Date range and choose one specific Leave type (the Bradford Factor will only show when reporting on a single leave type)
• You can change the Type filter to adjust whose information is shown, and filter based on Decision if necessary
• Click Run.

The resulting report will display a Bradford Factor score underneath each user's section. You can also export the report to a spreadsheet using the link at the top right. 

ABOUT THE BRADFORD CALCULATION 

Please note the following:

• The maximum reporting period is one year (365 days), if this report is run for a longer date range the Bradford Factor score will not be produced
• Company Free days will not be included in the calculation
• Requests which are only separated by Free and Non-working days (e.g. across a weekend) will count as a single instance
• Back-to-back requests will count as a single instance 
• For Hours users, the score shown will still be based on the number of working days affected, for example if a user has one 8-hour day booked as sick leave this would result in a score of 1 (1x1x1), rather than 8 (1x1x8)
• For Hours users, bookings of less than half a working day will count as 0.5 days and bookings of more than half a day will count as 1 day