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5 reasons you should be managing holiday on your mobile

Friday, 06 Nov 2020

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Most of us are reliant on our smartphone – the average Brit checks their phone once every 12 minutes – except when it comes to one area of life: our careers.

While we might check emails on our mobile, other tasks don’t tend to involve our favourite device; and we’re missing the chance to improve working processes as a result.

There are mobile apps on the market that can make professional life quicker, simpler and better for employees, if companies are open minded to a digital way of working. One of the simplest processes to ‘take mobile’ is the staff holiday calendar, swapping endless email chains and sheets of paper for a seamless online system.

As a developer of leave management mobile apps, WhosOff knows first-hand the benefits of coordinating staff holiday through smartphones. Here are five reasons why your business should be getting every team member to manage the holiday calendar through their mobile phone.

  1. Everyone can see the calendar and make joined-up decisions

    With a traditional holiday spreadsheet, a lot of time is wasted checking available dates and avoiding calendar clashes. Taking annual leave management online means everyone in your company can have access to the calendar – even if they don’t need admin rights to edit it.

    And, by investing in leave management software that includes a mobile app, your company can quite literally put data in the palm of employees’ hands. They have the power to check what bookings their colleagues have made before requesting time off, cutting down on back-and-forth communications and creating a joined-up approach to annual leave.

  2. It’s a practical, sustainable way to log holiday requests

    It’s surprising how many companies still use paper forms to request annual leave. With a holiday calendar app, your firm can get rid of this inefficient process, to make internal communications much more sustainable.

    Whenever a team member wants to take time off, they can log a request in a few swipes of their app. Managerial/HR staff will receive an alert to approve or deny that request – rather than waiting for paper slips to land in their in-tray, or to clog up their inbox.

  3. It makes the whole process quicker

    Digitising leave management means key communications are immediately shared with those who need to know; whether that’s managers approving leave requests, or employees being notified that their holiday has been booked. The whole process takes minutes, rather than days, and it’s much less intense.

    A good leave management app will also share data on who’s booked time off with relevant colleagues. This way, you and your team members will know everyone’s availability when scheduling meetings and other important tasks, to speed up internal arrangements.

  4. It works for every staff member, regardless of hours or location

    The proportion of companies with everyone working the same hours, from the same office, is in decline. Organisations need software that can be used by people in diverse job roles, from any location – and mobile apps like WhosOff can do just that.

    By running holiday management through mobile phones, staff are able to check the calendar and coordinate leave requests whatever their role or set-up. This is ideal for companies with staff on the move, out in the field, or working remotely.

  5. Your business runs more efficiently

    Going digital is a huge time saver, as it streamlines core processes so your team can spend more time on high value tasks. Most businesses recognise this, but just don’t know where to start with a digitisation strategy.

    Moving the holiday calendar onto mobile software is a great first step, because it’s a self-contained task that can radically improve the day-to-day experience of hard-working employees.

    Once everyone in the company has started using an app to manage leave, they will see how efficient the process becomes when it’s conducted online. This will give them the confidence to run other internal processes through their smartphone – so you can start investing in a suite of software applications that modernise and enhance your business operations.

WhosOff leave management software includes mobile apps, so your entire team can manage time off via their smartphone. Book a free trial to see how it works.

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Posted by Bradley Revell

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