WhosOff does not require personal details to be registered for any staff members on the system. As long as you have a process of recognising each staff member within the system, either by a special name or a staff code then you can keep all personal details out of the system. Normally the actual staff members first name, surname and email address are sufficient.
You have the choice to record first name, surname and contact details if you wish, or you could use nicknames/staff codes to identify staff members.
Individual email addresses are required as they are used as 'User Names' within WhosOff, this means that if you require your staff members to login and submit their own leave requests they will be required to be setup with a username (which is usually their email address). This same username- email address is used when confirmation of leave requests/approvals are sent from within WhosOff to the Staff Members/Approvers. The login password must be at least 4 digits.
Tips for creating a secure password:
- Include punctuation and/or numbers
- Mix capital and lowercase letters
- Include similar looking substitutions, such as the number zero for the letter 'O' or $ for the letter 'S'.
All data is held in a secure data centre and data is encrypted between the browser and the web servers via Transport Layer Security (TLS1.2 Protocol), as identified by the padlock symbol when logged in.
WhosOff.com is committed to data protection.
Security & Technical
personal, details, staff, credentials
Multi Factor / Two Factor Authentication
To enhance security on your WhosOff account, you can choose to enable two-factor authentication, this will require you to enter an extra code when logging in to the system.
Reset or request a new password
As an added security feature, WhosOff does not reveal any passwords to any user of the system, irrelevant of their user level. This article explains how to request a new password, and how a super user can reset an employee's password.
As an added security feature, WhosOff does not reveal any passwords to any user of the system, irrelevant of their user level. This article explains how to request a new password in the case.