Home Features Tour Pricing
Blog Support Contact us
Call us today on +44 (0)1227 812932 Get your FREE Trial


View knowledge hub

Super Users can now restrict the number of days allowed by leave type per staff  member. A Super User may set the whole company to restrict the number of days allowed per leave type via the Manage Leave Types area but also has the extra optional feature to set individual personal limits to a staff member (IMPORTANT! the personal limit supersedes any limit set in the company leave types area).

When a staff member reaches their personal limit on a certain leave type, the system will then reject the request and inform the staff member. There are two methods to set the personal limit for a staff member or members.

For example – The company standard allowed for Sick leave is 5 days, however new staff members are only allocated 3 days for Sick Leave. Any new staff members have their personal leave limit to 3 days.

Method #1 – Individual staff member

  • Login to your WhosOff Account
  • Click Administration page > click Manage Staff Members
  • Staff Administration page > click Leave Limits in line with the member of staff
  • Leave Limits page > Select the Leave Type to restrict and enter the number of maximum days allowed for this leave type In a Calendar Year, click Add New Leave Limit.

Method #2 – Bulk Add Limits to staff members, this is handy if you have many staff in the same department to apply leave limits to.

  • Login to your WhosOff Account,
  • Click Administration > click Staff Leave Type Limits (in the Staff Administration area)
  • Bulk Set Leave Limits page >  Select the Department and leave type you wish to apply the 
    limits to.

After selecting your choice, the staff in that department are displayed along with any limits they already have set against them for the leave type selected.

You may select any or all of the staff members you wish to apply a limit to. After selecting the staff you wish the limit restriction against, enter the maximum number of days that they are allowed in a calendar year in the text box at the bottom of the Maximum No.of days column.

Click Update and each staff member selected will have the limit set against their profile and the display will be updated with the new details.


Web / Online


Rules & Restrictions


leave, limits, staff, personal limit, levels

Similar articles

What restrictions can I set up on my account?

In WhosOff you can set up multiple restrictions to prevent too many staff being off at the same time, or even control the time frames needed for booking leave.

How do I prevent or allow staff to see other departments?

Super users can use the Cross Department View setting to choose whether staff can see the whole company, or just their own department.

Setting Up Leave Rules

Rules can be used to limit the amount of leave staff can book within any given holiday year, for a chosen type of leave.

What are Restrictions?

Restrictions are used to prevent one member of staff being on leave at the same time as another member of staff.

Blocking out the busiest periods within the business

How to prevent staff booking leave for a certain period


Get your long FREE trial today!

No obligation and no payment setup required.
Sign up today and get until Sunday, 26th May 2024 to try the full service, for Free!

Start Your Free Trial