Home Features Tour Pricing
Blog Support Contact us
Call us today on +44 (0)1227 812932 Get your FREE Trial

On occasion, a staff member may need to have a leave entry submitted that they are not allowed to request, this could be due to restrictions, insufficient allowance, or the leave type not being available to Staff. In this situation a super user may choose to enter the leave on the staff member's behalf.

Approvers may also have the ability to enter leave on behalf of their staff, but this will follow usual restrictions, for more information on this please read our article on Adding leave as an Approver


To add a leave request for a staff member;

  • After logging in to WhosOff, click on the Quick access (+) menu at the top right
  • Select Record leave (ADMIN ONLY) from the dropdown
  • The Right Hand menu will show a modified version of the Request leave process, with a warning that all rules will be ignored
  • Select the following options:
    • Who's the leave for - Someone in the company
    • Which staff member - select the relevant user from the list (which is ordered alphabetically and separated into different departments)
    • Which type of leave do you want to book - choose the relevant leave type
    • When should it start - choose the start date of the request
    • For how long - choose the duration
    • You may choose to enter a note to accompany the request
  • After clicking Check details you will see the number of days due to be deducted from their allowance (where applicable), click Submit leave to add the request. As you are adding this via the Admin tool, the request will bypass the approval process and the leave will be added to the user's record immediately.

Record Leave Admin Only-resize.jpg

Adding leave in this way will send the usual email notifications to the staff member, their approver and any notifiers (subject to the Email settings for that leave type).


You will also have the ability to add leave via the Administration area, as follows;

  • Click on Administration on the Left Hand menu
  • Click Manage Staff
  • Click on the Leave link on the right, in line with the relevant user
  • Click on the Add leave for... button on the right hand side to open the Record leave (ADMIN) tool
  • Enter the request details, as above.

Leave Warning.jpg

Useful tip: Any restrictions that will be overridden upon submission will be presented to you as warnings at the bottom of the submit leave request form.


Web / Online




past, previous leave, bypass, override, admin booking, sick, holiday, vacation, add leave

Similar articles

Setting up Next Year

This article covers the year-end leave processes your business may need to manage.

Add / edit / cancel leave for Approvers

Approvers who have been given extra permissions can manage leave on behalf of the users that they approve.

Super users guide: all about the new WhosOff version

This article covers some of the new ways to carry out actions commonly performed by super users, in the new version of WhosOff.

How do I add a Staff Member?

This article covers adding an individual staff member, such as a new starter.

Setting up your Leave Types

How to create leave types, as well as the various settings that can be chosen.

Creating a calendar feed

To view leave from WhosOff in an external calendar platform, a super user can set up calendar feeds.


Get your long FREE trial today!

No obligation and no payment setup required.
Sign up today and get until Tuesday, 25th June 2024 to try the full service, for Free!

Start Your Free Trial

Cookie settings for whosoff.com

We use cookies to improve our website experience, we also use cookies to help us undertand how our website is used, enhance site navigation and analyze site usage and advertising. For more information please refer to our Cookie Policy.

AdvertisingEnables storage related to advertising, for example, advertising campaign.
AnalyticsEnables storage related to analytics, for example, visit duration.
TargetingSets consent for sending user data to Google for online advertising purposes.
MarketingSets consent for personalized advertising.
Manage cookies