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Add leave in the past as a super user


Super users can enter leave on any user's behalf, this allows them to add leave in the past, add more leave than the user has remaining or override any restrictions.

On occasion, a staff member may need to have a leave entry submitted that they are not allowed to request, this could be due to restrictions, insufficient allowance, or the leave type not being available to Staff. In this situation a super user may choose to enter the leave on the staff member's behalf.

Approvers may also have the ability to enter leave on behalf of their staff, but this will follow usual restrictions, for more information on this please read our article on Adding leave as an Approver

To add a leave request for a staff member;

  • After logging in to WhosOff, click on the Quick access (+) menu at the top right
  • Select Record leave (ADMIN ONLY) from the dropdown
  • The Right Hand menu will show a modified version of the Request leave process, with a warning that all rules will be ignored
  • Select the following options:
    • Who's the leave for - Someone in the company
    • Which staff member - select the relevant user from the list (which is ordered alphabetically and separated into different departments)
    • Which type of leave do you want to book - choose the relevant leave type
    • When should it start - choose the start date of the request
    • For how long - choose the duration
    • You may choose to enter a note to accompany the request
  • After clicking Check details you will see the number of days due to be deducted from their allowance (where applicable), click Submit leave to add the request. As you are adding this via the Admin tool, the request will bypass the approval process and the leave will be added to the user's record immediately.

Record Leave Admin Only-resize.jpg

Adding leave in this way will send the usual email notifications to the staff member, their approver and any notifiers (subject to the Email settings for that leave type).

previous leave
admin booking
add leave
Super Users

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