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How to switch staff to an Hours allowance


This article covers changing a user's allowance type from Days to Hours, or vice versa.

Within WhosOff, staff can record their allowance in either Days or Hours. Only a super user may switch staff from days to hours.

ImportantAs switching a staff member's allowance type will remove any leave and overtime data, you are required to download a report of the staff member's data (past and future) first. Any future leave or overtime bookings will need to be manually re-entered aftwerwards.


To switch a user from days to hours;

  • After logging in to WhosOff, click Administration on the Left Hand menu
  • Click on Manage Staff
  • Click the name of the staff member you wish to switch (you may want to use the filters at the top to find them more easily)
  • Click Change allowance type on the left hand side, this will display a warning of the data that will be removed by this process
  • Click Download staff data to save a copy of this user's record to your computer / local network
  • Once you have saved this data, the right hand side of the page will allow you to set the staff member's new allowance
  • Fill in the Opening and Remaining allowance fields, for This year and Next year (if you don't want to give the staff member an allowance for next year yet, you can enter 0 and update this later)
  • Click Confirm change.

Once you have saved the staff member's new allowances, they will be assigned default working times, based on your company's Default settings, backdated to the start of the current holiday year. To update the staff member's working times, click the Working times tab on the left and then Edit the existing working times.

It is recommended to set the correct working times before re-adding any leave, to ensure that the leave deducts correctly. For help with re-entering any booked leave that was removed (for this year and / or next year), please see our article on Adding leave on a staff member's behalf.

switch allowance
change allowance type
days to hours
hours to days
hourly allowance
Super Users

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