Home Features Tour Pricing
Blog Support Contact us
Call us today on +44 (0)1227 812932 Get your FREE Trial


View knowledge hub

Restrictions are used to prevent one member of staff being on leave at the same time as another member of staff. You set who cannot be off with whom at the same time, and the WhosOff system will not process a normal staff request where a restriction is in place, unless overridden by a Super User.

How to manage restrictions

Restrictions are managed per staff member, to manage restrictions you can follow these steps:

  • Login to your WhosOff account.
  • Click on the "Administration" tab.
  • Under "Staff Administration", click on "Manage Staff Members".
  • From the list of staff, locate the member of staff you wish to add a restriction to (if you can't see the staff member you need then you can use the department selector at the top of the screen).
  • Next to the staff members' record, click on "Restrictions".
  • From the resulting screen you can manage the restrictions for the selected staff member, creating or removing restrictions that are in place.

Important points to note:

  • Restrictions are not 2-way, they must be set on both people to apply in both ways (or use the Add Reverse Entry when setting up new restrictions).
  • When the Super User is using the administration area to add leave for any member of staff, restrictions are NOT applied.

The "Add Reverse Entry" option allows you to set the same restriction but apply it to both parties at the same time, therefore taking away the need to set this Restriction up again. For example...

John Smith can't be off at the same time as John Doe, click Add Reverse Entry, now John Doe is also not allowed to be off when John Smith is off. 

There is also a report available in the Reports tab that allows you to quickly see what Restrictions you currently have setup and who your staff are not allowed the same time off as. 

You can also set department staffing levels to restrict how many people can be off at the same time in one Department, please see this article http://whosoff.com/support/knowledgebase/?ref=W02569_N14372


Web / Online


Rules & Restrictions


restrictions, minimum, restricted

Similar articles

What restrictions can I set up on my account?

In WhosOff you can set up multiple restrictions to prevent too many staff being off at the same time, or even control the time frames needed for booking leave.

How do I prevent or allow staff to see other departments?

Super users can use the Cross Department View setting to choose whether staff can see the whole company, or just their own department.

Setting Up Leave Rules

Rules can be used to limit the amount of leave staff can book within any given holiday year, for a chosen type of leave.

Blocking out the busiest periods within the business

How to prevent staff booking leave for a certain period


Get your long FREE trial today!

No obligation and no payment setup required.
Sign up today and get until Saturday, 25th November 2023 to try the full service, for Free!

Start Your Free Trial