If you have an account with Google Calendars you are able to subscribe to a calendar feed that you have setup within WhosOff. In order to subscribe to a feed you will need to follow the steps below.
Important Note: It is possible for staff members to share the link outside the organisation and also for staff members who have left to still be able to access the calendar feeds.
WHICH FEEDS ARE AVAILABLE TO ME?
In order to establish which feeds are available to you, follow these steps:
- Login to your WhosOff account.
- Click on the Tools option using the Left Hand Menu.
- Then click on Calendar Feeds.
- On the resulting page there will be a list of the feeds that are available for you to subscribe to (as shown below).
If there are no feeds listed on this screen, you can contact an account Super User and request a feed be created by them.
HOW OFTERN ARE THE FEEDS UPDATED?
Feeds are automatically updated by Google. In our experience, Google collects the data approximately once a day at around 04:00hours GMT.
HOW DO I SUBSCRIBE TO AN AVAILABLE FEED?
To subscribe to a calendar feed that is available to you, follow these steps (you will need to have opened Google Calendars, and be logged into your WhosOff account):
- In WhosOff, from the Calendar Feeds page (mentioned above) locate the feed you would like to subscribe to and Right Click on it and select;
- Copy Link if you are using Microsoft Edge
- Copy link address if you are using Chrome
- Copy link location if you are using Firefox
- Copy Link if you are using Safari
- In Google Calendars, under Other Calendars from the left hand side, select the drop-down Arrow, then select the Add by Url option (shown below).
Screenshot: Step 1 in subscribing to a WhosOff Calendar Feed in Google
- A popup will appear titled Add by URL, in the space provided paste in the feed link by right clicking on the text field and selecting Paste from the menu (or press CTRL + V), then click on Add Calendar.
- Confirmation that the new calendar subscription has been successful will appear at the top of the screen once Google® has checked that the link is valid.
- Google will then start to extract the feed from WhosOff on an interval that matches your activity within Google® Calendars.
Screenshot: Google Calendars showing the new feed subscription from WhosOff
3rd Party Integrations
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How to setup Okta SSO
Companies using the Okta service can integrate their WhosOff, for Single Sign On purposes.
Creating a calendar feed
To view leave from WhosOff in an external calendar platform, a super user can set up calendar feeds.
Multi Factor / Two Factor Authentication
To enhance security on your WhosOff account, you can choose to enable two-factor authentication, this will require you to enter an extra code when logging in to the system.