Take your employee holiday calendar online for a better staff experience
- Quicker, simpler sign-offs Manage all leave requests and approvals through one online system. No more paper forms or email chains!
- Fewer calendar clashes Create rules for who can be off at the same time, and alert staff when there’s a booking conflict.
- Flexible leave policies Tailor holiday entitlement for each team member and set policies for carrying leave over.
"We signed up to WhosOff over 10 years ago and have never looked back. I recommend it to absolutely everyone. I think I’m your biggest fan!"
Elton H. Operations Manager
WhosOff’s vacation tracking software integrates staff holiday, time off in lieu (TOIL), compassionate leave, sickness, personal appointments and other absences into one calendar.
Customise access for each staff member
Everyone in your company can view the employee holiday tracker, but only managers or HR personnel have the power to edit it.
Start Your FREE Trial
"For 10 years, Positive Action in Housing has been using WhosOff to effectively manage its staff leave, including holidays, sick leave and flexi-time"
Caitlin L. Human Resources Officer
Employee vacation tracking,
made easy with WhosOff
WhosOff is far more than just an employee holiday tracker – it’s everything you need to manage staff movements.
Set Restricted Days
Block out days when you don’t want staff to book annual leave, such as Bank Holidays.
Create leave types
From holiday to TOIL, create leave types with their own rules and approval processes.
Record Overtime
Track how many hours of overtime people log and whether they are paid or time off in lieu.
Add Calendar Feeds
Create Microsoft Outlook/Google Calendar feeds for people, departments or the company.
Make Bulk Bookings
Enter group leave at once, such as Bank Holidays, Christmas shut down and staff training.
Customise Corporate Branding
Custom-brand your account and emails for personalised employee absence management.
Everything your company needs
for easy vacation management
Real phone & email support
Many competing systems offer email-only or ticket-based support. WhosOff includes free UK phone and email support for every account — before, during, and after your migration — with a team available Monday to Friday, 9am to 5.30pm.
More leave policy depth at a lower price
WhosOff offers maximum staffing limits, peak-period restrictions, multi-manager approval options, and custom leave types - features that are either absent or locked behind higher-tier plans in competing systems - as standard.
Overtime & TOIL tracking built in
WhosOff includes a dedicated overtime and TOIL module - not available in Timetastic, LeaveTrack, or many other competing platforms - allowing you to log additional hours, accrue lieu time, and export TOIL data directly to payroll.
Free iOS & Android apps for every user
Every WhosOff user - not just managers, gets free access to the dedicated iOS and Android apps. Submit requests, check balances, and view team availability from anywhere, at any time.
Personnel records & document storage
WhosOff's Staff Hub goes beyond leave management - storing employment contracts, HR policies, and personnel data in one place, with read-and-agree receipts for compliance purposes. This replaces the need for a separate HR document system for many businesses.
No long contracts, clear pricing
WhosOff is priced per employee, with no long-term contracts, no setup fees, and no migration charge. You can start a free trial, run it alongside your existing system, and only commit when you are fully satisfied - with pricing visible to everyone upfront without having to speak to sales.
Take control of your leave management, with an instant, FREE trial
Discover how WhosOff’s absence management software works completely free of charge. Get in touch to start your no-obligation trial.
With WhosOff, you can:- Maintain a centralised leave calendar
- Save time and effort coordinating leave
- Plan your workloads with confidence
- Identify resource gaps before they happen
- Focus on what matters, your business
Fancy a demo? Call +44 (0)1227 812932, or email our support team.
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