Bulk Change Approver / Notifier

Sometimes a line manager leaves, or is away for an extended period of time and you need to change the approver for a team or even a whole department

Deprecated

View knowledge hub

Sometimes an approver leaves, or is away for an extended period of time and you need to change the approver for a team, or even a whole department of staff. Using the Bulk Change Approvers / Notifiers tool you can do this easily.

Firstly;

Login to your WhosOff account
Click the Administration tab, this option is only available after fully clicking this tab, it cannot be found on the Administration drop-down.
Then under Staff Administration click Bulk Change Approvers / Notifiers.

On the resulting page you will then have the option to view staff by Approver and by Department, using the appropriate drop-down options at the top of the page. Using these options you can view all staff in a particular Department who are approved by a specific Approver, or across the entire company. For example if you wanted to view everyone "John Green" approved for you would select;

Select Approver - John Green
Select Department - All Departments

This would show you each staff member that John Green approves for, you then have the option to change the Approver, 2nd Notifier or 3rd Notifier individually using the appropriate options in line with each user, or you can use the "Bulk Set Approver / Notifier" option on the right hand side, this allows you to apply the same Approver to each staff member that is visible* on screen.

*it is possible to have multiple pages of staff on this screen, if for example, you have a large department / company, therefore the Bulk Set Approver / Notifier tool will only apply the approver / notifier settings to any staff shown on screen at that time.

Using the example above, if you wanted to change John Green from approving each staff member in the company to Tom Blue, use the following options;

Set option - Approver
Set to - Tom Blue
Click Set Values (this applies the settings to each Staff Member visible on screen

Always remember to click Save Changes after making any adjustments.

PLATFORMS

Web / Online

CATEGORIES

Administration
Bulk Options

PHRASES

approver, notifiers, line manager, team leader

DIRECT LINK

https://www.whosoff.com/support/knowledgebase/bulk-change-approvers-and-notifiers

Similar articles

Setting up Next Year

This article covers the year-end leave processes your business may need to manage.

Add / edit / cancel leave for Approvers

Approvers who have been given extra permissions can manage leave on behalf of the users that they approve.

Super users guide: all about the new WhosOff version

This article covers some of the new ways to carry out actions commonly performed by super users, in the new version of WhosOff.

How do I add a Staff Member?

This article covers adding an individual staff member, such as a new starter.

Add leave in the past as a super user

Super users can enter leave on any user's behalf, this allows them to add leave in the past, add more leave than the user has remaining or override any restrictions.

Setting up your Leave Types

How to create leave types, as well as the various settings that can be chosen.

INSTANTLY REDUCE TIME SPENT ON LEAVE MANAGEMENT

Get your long FREE trial today!

No obligation and no payment setup required.
Sign up today and get until Friday, 26th January 2024 to try the full service, for Free!

Start Your Free Trial