Home Features Tour Pricing
Blog Support Contact us
Call us today on +44 (0)1227 812932 Get your FREE Trial

If you are an approver or super user in your company's WhosOff account, you might have staff members that you manage and therefore can take action on any overtime requests that require your attention.

TO APPROVE OVERTIME

  • Login to your WhosOff account
  • Click Overtime on the Left Hand menu 
  • Click on Pending Overtime
  • On the resulting page, you will be able to quickly locate any pending overtime requests that require your attention, along with the following information;
    • Requested - This indicates when the overtime request was originally submitted
    • Staff Member - Who the request is for
    • Approver - Who the staff members' approver is
    • From - When the request starts, the next column will indicate the request length/duration
    • Duration - This will indicate the total duration in hours
    • Lieu Requested - This will show you how much Lieu Time (if any) has been requested
    • Overtime Type - Which overtime type has been requested
  • Also in line with each request you will see 3 Options, either ViewProcess or Approve
VIEW A PENDING OVERTIME REQUEST

Sometimes overtime requests will need further checking to see whether or not they can be approved, before you take action you can click View under the options column.

From this screen, you will be able to review the overtime details in a lot more detail along with checking the staff member's current Opening and Remaining Balances. 

You will also be able to view any Notes that may have been submitted with the request, this could include valuable information as to why they have worked it, aiding your ability to make the most appropriate decision

After reviewing the information, you can use the Process Request section located on the Manage tab to either Approve or Decline the request. Once processed the staff member will receive an email notification informing them of the outcome (depending on the overtime type settings). 

If Lieu Time has been requested (or even if they have not requested any Lieu Time), you will also be able to Edit the lieu time amount to be granted, if necessary. 

PROCESS A PENDING OVERTIME REQUEST 

Sometimes you don't need the full detail to be able to make your decision on whether to Approve or Decline a leave request, therefore clicking on Process under the Options column will allow you to process it a lot quicker, while still seeing any Notes the user may have included.

When you click on Process the system will open up the Right Hand menu, remember the theme of Right Hand menu for processing and Left Hand menu for navigating.

From the Right Hand menu, you will see a brief snapshot of the overtime request information, along with any accompanying Notes

You will also be able to Edit the amount of Lieu Time to be granted, if applicable.

When you want to make your decision, use the Decision option to select either ApproveDecline or Cancel.

After making any decision (depending on your overtime type settings) all related parties will receive an email notification regarding the outcome and the user's record will be updated accordingly.

APPROVE A PENDING OVERTIME REQUEST

If you don't need to see any information at all, beyond the dates and staff member requesting overtime, then clicking Approve will present a prompt, where you can simply click Yes to approve the overtime immediately. Or, if you didn't mean to click this, you can click No to reconsider. 

PLATFORMS

Web / Online

CATEGORIES

Overtime

PHRASES

overtime, approve overtime, pending, manage, approve, approver

Similar articles

Add / edit / cancel leave for Approvers

Approvers who have been given extra permissions can manage leave on behalf of the users that they approve.

Different Approver Levels

This article covers the additional permissions approvers can be given, beyond simply approving and declining leave & overtime.

How to Submit Overtime

This article covers submitting your own overtime requests.

Setting up your Overtime Types

How to create overtime types, as well as the various settings that can be chosen.

How to add additional time to the allowed leave time allotment in lieu of additional hours worked?

How to add additonal time to allowed leave allotment in lieu of additonal hours worked?

INSTANTLY REDUCE TIME SPENT ON LEAVE MANAGEMENT

Get your long FREE trial today!

No obligation and no payment setup required.
Sign up today and get until Sunday, 26th January 2025 to try the full service, for Free!
 

Start Your Free Trial

Cookie settings for whosoff.com

We use cookies to improve our website experience, we also use cookies to help us undertand how our website is used, enhance site navigation and analyze site usage and advertising. For more information please refer to our Cookie Policy.

AdvertisingEnables storage related to advertising, for example, advertising campaign.
AnalyticsEnables storage related to analytics, for example, visit duration.
TargetingSets consent for sending user data to Google for online advertising purposes.
MarketingSets consent for personalized advertising.
Manage cookies