Employee leave management software
for property agents
WhosOff's property agency leave management tool gives your business complete visibility over team availability across every branch. You can see how many days each employee is entitled to, who has already booked time off, and whether a branch will be adequately covered - all before approving any holiday request.
A successful property agency needs more than great properties. It needs the right people available when clients need them; whether that's a Saturday morning valuation, an evening viewing run, or a busy completion day. Managing that across a team of negotiators, lettings staff, and property managers can be genuinely complex. WhosOff makes sure leave management doesn't add to that complexity.
And with the WhosOff mobile app, your agency team can check their own holiday balance and submit requests before booking — wherever they happen to be.
The perfect planning tool
for property agents
Estate agency staffing is complex enough without leave management adding to the pressure. WhosOff makes sure it doesn't.
WhosOff gives you both an at-a-glance overview of all branch holiday bookings and detailed information on each employee's entitlement. Whether you're running one branch or a hundred, you can see at-a-glance who's off and who's available.
Restrict holiday requests during the spring and autumn property markets, bank holidays, or any period where full branch cover is critical. You define the rules, WhosOff enforces them automatically, without any manager having to police requests manually.
When staff work late for evening viewings or cover busy completion weeks, log those extra hours in WhosOff. Staff accrue TOIL to take at a quieter time, and detailed reports go straight to payroll - eliminating paper timesheets entirely.
Run all your offices from one account. Filter by branch, team, or role/tag to check availability at any specific location. Branch managers can be set to approve requests for their own team; head office can see the whole network at once.
WhosOff maintains a complete, auditable record of all leave taken and approved. Support compliance with the Working Time Regulations 1998 and respond confidently to employment disputes or regulatory enquiries.
WhosOff is very easy to use, so agency staff can be up and running in minutes. And because it's web-based, they can access WhosOff from anywhere via online login or mobile app, whether at the branch, on a viewing, or at home.
Useful features for
easy leave management
Free first-class support
Get the most from WhosOff with email, phone, webinars, and demos from our UK-based team. Whatever your agency needs, we're here to help - at no extra cost.
Free iOS & Android apps
Access WhosOff 24/7 via the free mobile apps. Negotiators and property managers can submit requests, check balances, approve leave, and view branch availability from their phone - between viewings, on the road, or at home.
Limit leave in peak periods
Restrict holiday requests during the spring and autumn property markets, over bank holiday weekends, or on any period where full branch staffing is non-negotiable, so you're never caught short when the market is busiest.
Custom overtime tracking
Create unlimited overtime types: evening viewings, Saturday cover, completion day support, landlord call-outs, and generate detailed reports to streamline payroll and keep a clear record of all additional hours.
Central document hub
Store staff contracts, branch HR policies, company handbooks, and compliance documents securely in WhosOff - with optional read-and-agree receipts to confirm every employee has seen them.
Enhanced security & SSO
Optional multi-factor authentication and seamless single sign-on integration with Azure AD, Okta, OneLogin, or Auth0 - keeping your team's HR data as secure as your client records.
Rapid onboarding process
Get every new team member into WhosOff from their first day using the simple, guided onboarding flow - particularly valuable in a sector where hiring can be fast-paced and getting people productive quickly matters.
Leave & absence reporting
Export detailed reports on leave taken, sickness, TOIL balances, and remaining entitlements for any date range and any combination of staff or branches - formatted and ready for your payroll provider or accountant.
Bulk leave bookings
Quickly manage agency-wide office closures, mandatory CPD training days, or branch away-days with fast, effortless bulk scheduling across your whole business or any individual team.
Dedicated API & webhooks
Connect WhosOff to your existing property CRM, practice management software, or HR platform via a dedicated API and webhook support - so leave data flows where it needs to without any manual duplication.
Digital request & approval trail
Every leave request, approval, amendment, and denial is time-stamped and stored digitally. Maintain a clear audit trail for any HR process, employment matter, or working time compliance requirement.
Maximum branch staffing rules
Set the maximum number of staff allowed to be off per branch or department. WhosOff automatically blocks requests that would breach your threshold before they ever reach a manager - no manual policing required.
Built for the reality of property working hours
Estate and letting agencies rarely run a strict nine-to-five. Evening viewings, Saturday open days, and busy completion weeks mean your team regularly works hours beyond their contract. WhosOff's built-in overtime and TOIL module handles all of it — fairly, transparently, and without any paper.
When staff log additional hours, whether for an evening viewing run or a bank holiday cover shift - those hours accrue as TOIL to be taken at a quieter time. Managers see live TOIL balances for every team member, and detailed overtime reports export directly to your payroll provider.
Create unlimited overtime types to match exactly how your agency operates, and track them all alongside annual leave and sickness in one place.
Unlimited overtime types to match your agency's working patterns exactly
Single place to track all extra hours, accrued TOIL, and lieu days
Paper requests. Everything is logged and auditable in the system
Mobile access so staff can log overtime/TOIL hours wherever they're working
Manage leave on the move with the WhosOff mobile app
Property teams are constantly on the move. The WhosOff mobile app makes it easy for on-the-go staff to check their holiday allowance, submit annual leave requests, and see whether their application has been approved - wherever they are.
Whether a negotiator is between viewings, a property manager is at a landlord inspection, or a valuer is on their way to an appraisal, leave management takes seconds on their phone - not when they eventually get back to the office.
Branch managers and agency principals can also review and approve holiday requests directly from the app, so nothing sits waiting in an inbox while they're out of the office.
Take control of your leave management with an instant, free trial
Discover how WhosOff's absence management software works completely free of charge. Start your no-obligation trial today - no credit card required.
Access to all WhosOff's key featuresFree telephone and email support from our team of experts
TOIL, overtime types, and custom leave type support included
Maximum staffing rules and peak-period restrictions ready to configure
No long-term contracts or commitments
Fancy a demo? Call us on +44 (0)1227 812932, or email our support team.
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